Full Truck Load (FTL) Operations
Fleet Operations Built for Full Truck Load Transport
Owned FleetCross-Hired TrucksInspection & Maintenance
Digital
PoD Capture
Waiting
Time Auto-Billed
Trip
P&L Visibility
Zero
Hardware
?
No digital PoD — billing disputes at every month-endClients claim non-delivery or short delivery without a timestamped photo record to counter it
?
Waiting time & detention at client warehouses never trackedHours lost at loading docks disappear — billable detention revenue silently written off every month
?
No per-trip P&L — profitable corridors from loss-making ones indistinguishableFuel, driver allowances, cross-hire costs never aggregated per trip — renegotiating rates is guesswork
FTL Operations Dashboard
164
Trips Today
12
Detention Alert
98%
PoD Rate
Mumbai DC → Pune Warehouse
TN01AB1234 · Rajan K. · FMCG · Dep: 06:00
Bengaluru → Chennai — Waiting
TN09CD5678 · Suresh M. · 4.5 hrs at dock
Delhi → Jaipur — PoD Captured
DL01EF9012 · Mahesh D. · Pharma · Delivered
MH04GH3456 — PM Due
Engine service · 94,200 km triggered · Job raised
3 PoDs pending · 2 inspections due todayFull Dashboard →
Digital PoDEvery delivery proven
DetentionAuto-billed
Trip P&LPer corridor, live
100%Cloud-Based
End-to-End FTL Workflow — Quote to Invoice
Five connected stages — no re-entry, no billing gaps, no compliance misses
→
1
Quote & Rate Card
Per client, per corridor, per vehicle type — auto-populates every trip
→
2
Trip Dispatch
Vehicle assigned, driver notified, calendar blocked, route confirmed
→
3
Live Tracking & PoD
Driver updates stages on app — PoD, waiting time & photos captured
→
4
Inspection & Maintenance
Pre & post-trip check — defects auto-linked to job cards
5
Auto Invoice
Trip data, PoD, detention & extras auto-billed — zero manual work
Trip Dispatch, Live Tracking & Digital Proof of Delivery
Every trip tracked from pickup to delivery — PoD captured on app and attached to every invoice
Calendar view with vehicle blocking — no double-dispatchAll active trips, vehicle assignments, and delivery schedules visible in one calendar. Vehicle blocking prevents any truck being assigned to two jobs simultaneously.
Digital PoD captured on app — attached to every invoiceDriver captures delivery confirmation photo, client acknowledgement, and cargo condition at destination. PoD linked to the trip record and automatically attached to the invoice — no billing dispute survives it.
Waiting time & detention auto-tracked & billedArrival time, loading start, and departure captured via driver app. Detention clock starts after free time elapses — waiting charges calculated per client agreement and billed as separate invoice line items.
Toll, checkpost & reimbursables captured per tripHighway toll entries, checkpost halts, and driver advances logged directly from the app. Every reimbursable recorded per trip — nothing missed at billing time.
Active Trips — Live● 164 Today
TRP-4821
Mumbai DC → Pune Warehouse
TN01AB1234 · Rajan K. · FMCG · ETA 11:30
148 km
TRP-4818
Bengaluru → Chennai — Loading dock
TN09CD5678 · 4.5 hrs waiting · Free: 2 hrs ⚠
346 km
TRP-4815
Delhi → Jaipur — Delivered
DL01EF9012 · Mahesh D. · Pharma · PoD captured
268 km
TRP-4812
Hyderabad → Vijayawada
KA05MN7812 · Suresh B. · Chemicals · On time
274 km
12 deliveries completed todayAll Trips →
Vehicle Inspection — Before Every Trip, After Every Delivery
Customizable pre-trip & post-trip forms on mobile — defects auto-raised as maintenance job cards, zero manual re-entry
Pre-Trip Inspection — MH04GH3456✓ Completed
Rajan K. · 22 Mar 2026 · 05:38 AMTRP-4821 · Mumbai DC
Engine & Oil Level
Normal
Tyres — All 6
Pressure OK, tread within limit
Brake System
Tested — OK
Cargo Body Condition
Rear latch loose — flagged
Lights & Reflectors
All working
⚠ 1 defect auto-raised as Job Card JC-2841 → Rear latch repair
Pre-trip & post-trip inspection — customizable forms on mobileEvery driver completes a structured inspection before departure and on return. Forms fully configurable — engine, tyres, brakes, lights, cargo area, body condition — capture exactly what your operation needs.
Defects auto-converted to maintenance job cardsAny fault raised during inspection is instantly converted into a maintenance job card — technician assigned, parts flagged, zero manual re-entry between inspection and workshop.
Cargo condition documented at loading & deliveryDriver photographs cargo at loading and confirms condition at delivery. Any damage claim by a client resolved with timestamped photographic evidence from the inspection record.
Full inspection history — searchable and audit-readyEvery inspection retained per vehicle and per trip. Searchable by date, vehicle, defect type, or driver — available for client disputes, insurance claims, or compliance audits.
Preventive Maintenance for Long-Haul FTL Trucks
Long-haul trucks covering thousands of km per month need strict PM schedules — not emergency repairs on the highway
PM scheduling by km, engine hours, or calendarSchedule service intervals that trigger whichever comes first — 50,000 km service, 500 engine hours, or 90 days, configured per vehicle. No service missed, no breakdown on the highway.
Full job card system — technician, parts, in/out timeEach maintenance job has a job card: technician assigned, parts consumed with auto-deduction from inventory, time in/out, and total cost per vehicle. Lifetime maintenance cost visible per asset.
Tyre lifecycle tracking — fitment to scrapTyre fitted per axle, tread depth monitored per service, pressure logs, replacement triggers, and scrap disposal all tracked per vehicle. Know your tyre cost per kilometre.
Garage time report — plan around unavailabilityTotal days each truck was in the workshop visible per period. Cross-reference against client commitments — never leave a client corridor uncovered because of unplanned maintenance downtime.
Maintenance Jobs — Active FleetToday
MH04GH3456 — 50T Tata Prima
Brake fault · Raised from inspection · JC-2841
DL01EF9012 — Ashok Leyland 4225
94,200 km service · Engine + oil + filter · JC-2839
KA05MN7812 — Eicher Pro 6031
Tyre rotation — front axle · JC-2836
3
Open Jobs
2
In Progress
8
Completed
Survey Module — Route, Loading Point & Site Assessment
Before trucks hit a new corridor or client yard, conditions must be assessed — on mobile, with photos, linked to the trip
Unlimited custom survey form typesRoute survey, loading point assessment, client yard access check, weighbridge location survey — create any form type you need. Fields, photos, GPS, measurements — all configurable per survey type.
Field team completes surveys on mobile — GPS & photosNo paperwork. Field agent or driver captures observations, measurements, photos, and GPS location directly in the app. Survey record linked to the trip or sales order for full traceability.
Survey PDF auto-generated & shareable instantlyCompleted surveys downloadable as formatted PDFs. Share with clients, operations managers, or fleet controllers instantly — professional reports with no manual write-up.
🔍
Issues trigger follow-up actions before deploymentSurvey findings that flag a problem — narrow road, height restriction, soft ground — trigger a follow-up action linked to the job. Nothing missed between site assessment and truck deployment.
Route Survey — NH-48 Corridor✓ Completed
Survey: Route & Loading Point CheckAnand K. · 22 Mar 2026
Road condition — NH-48
Good, no diversions
Loading dock access
12m truck can enter — gate width 4.5m
Weighbridge nearby
2.4 km from plant — NTEP certified
Overhead clearance
Bridge at km 46 — height 4.8m
4 photos · GPS: 19.076°N, 72.877°EDownload PDF →
Fleet Compliance & Cross-Hired Vehicle Management
National highway compliance is non-negotiable — owned and hired trucks both tracked under one platform
Document Compliance — FleetToday
| Vehicle | Document | Expires | Status |
|---|---|---|---|
| TN01AB1234 | National Permit | 15 Apr 2026 | ✓ Valid |
| MH04GH3456 | Fitness Certificate | 02 Apr 2026 | ⚠ 11 days |
| DL01EF9012 | Insurance | 28 Mar 2026 | ⚠ 6 days |
| KA05MN7812 | Pollution Cert | 20 Mar 2026 | 🚫 Expired |
| TN09CD5678 | Road Tax | 18 May 2026 | ✓ Valid |
84
Compliant
6
Expiring
1
Blocked
Automated alerts for all highway documentsRC, insurance, fitness, national permit, pollution certificate, road tax — all tracked per vehicle with configurable advance alerts. System blocks dispatch of any non-compliant truck.
Driver document tracking — licence, medical fitnessEvery driver's licence validity, medical fitness certificate, and load-specific certifications tracked. Expired driver document triggers alert before trip assignment.
Cross-hired trucks with PO linking & complianceMarket-hired trucks linked to purchase orders per trip. Compliance documents of hired-in vehicles maintained alongside your owned fleet — unified compliance view across your full operational fleet.
Owned vs cross-hired P&L per corridorRevenue and cost compared per trip for owned and cross-hired trucks. Identify which corridors are best served by owned fleet and which benefit from market hiring — data-driven fleet decisions.
Impact at a Glance
What FTL Operators Gain with TransportSimple
Measurable improvements seen by full truck load fleet operators after replacing WhatsApp, paper, and Excel with TransportSimple.
100%PoD captured
Digital proof attached to every invoice — zero billing disputes for delivery
PoDZerolost detention
Every waiting minute tracked and billed — detention no longer silently written off
DetentionZeromissed PM
Km-triggered maintenance means no highway breakdowns, no unplanned downtime
MaintenanceLivetrip P&L
Fuel, allowances, cross-hire and billing per trip — unprofitable corridors identified instantly
ProfitabilityTime saved per module (hours / month)
Client Billing
44 h
Detention Tracking
36 h
Maintenance Records
28 h
Compliance Tracking
22 h
Driver Settlement
14 h
Where FTL operators lose revenue without a system
Uncaptured detention & waiting time
~6.4%
Billing errors & invoice disputes
~4.8%
Unreconciled fuel costs
~3.6%
Emergency repairs vs planned PM
~2.4%
Cross-hire untracked payables
~1.6%
Powerful Reports — Instantly Available
Stop building reports manually. TransportSimple delivers them automatically.
Trip Status Report
Every active and completed trip, vehicle, driver, and client in real time.
Livereal-time
Proof of Delivery
PoD status per trip, per client, per period — with photo evidence.
Pertrip & client
Detention & Waiting Time
Billable delays per client and loading point — auto-added to invoices.
Autobilled
Vehicle Inspection
Pre & post-trip results, defects raised, and maintenance jobs created.
Pervehicle & trip
Maintenance Cost
Lifetime cost per vehicle — PM, repairs, tyres, parts breakdown.
Pervehicle
Survey Report
All route & site surveys, linked to trip or SO — PDF ready.
Pertrip & corridor
Fuel Consumption
Per vehicle, per corridor, per week — with anomaly flags.
Weeklyanomaly alerts
Profit Per Trip
Margin per movement, per client, per corridor — live P&L.
Liveper trip
Compliance Expiry
Vehicle & driver docs due in next 30, 60, or 90 days.
30/60day windows
Cross-Hire Payables
Amounts owed to hired transporters per trip — PO matched.
Autocalculated
Fleet Utilisation
Trucks on the road, idle, or in maintenance per day.
Livereal-time
Invoice & Ageing
Outstanding dues per client, by age bucket.
Liveageing view
Why FTL Operators Choose TransportSimple
Built for the specific operational demands of full truck load transport — not generic fleet software
Works for any fleet size
10 Trucks
10+
50 Trucks
50+
150 Trucks
150+
500 Trucks
500+
Multi-Depot
∞
10-truck FTL operator to large multi-corridor fleet serving enterprise clients — scale without rebuilding anything.
What You Need
How TransportSimple Delivers
Multi-client multi-corridor dispatch
Calendar view, vehicle blocking, real-time trip status
Digital Proof of Delivery
PoD captured via driver app, attached to every invoice
Vehicle inspection before every trip
Customizable pre & post-trip forms, defects auto-linked to maintenance
Route & site surveys
Unlimited custom forms, mobile, GPS + photos, linked to trip record
Waiting time & detention billing
Logged via driver app, auto-calculated, separate invoice line item
Preventive maintenance
Km-based scheduling, job cards, tyre lifecycle, parts inventory
Fuel cost control
Mobile logs, vendor reconciliation, per-corridor benchmarking
Profit per trip visibility
Client rate vs operating cost — margin on every movement, live
"
Built by fleet owners , for fleet owners — because in FTL, your margin lives in the details: the waiting time you didn't bill, the fuel you didn't reconcile, and the trip you invoiced two weeks late .
— TransportSimple · Road to Simplicity
No Hardware.No IT Setup.No Complexity.
Dispatch coordinators, drivers, fleet managers, and management all operational within days. Scales from a 10-truck FTL operator to a large multi-corridor enterprise fleet — without rebuilding anything.
Digital PoD on every trip
Detention auto-billed
Pre & post-trip inspection
Km-based PM scheduling
Route & site surveys
Trip P&L per corridor
Cross-hire PO tracking
National highway compliance
Live chat support included
Related Tools & Resources
Get Started Today
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Stop losing revenue to missed detention billing, uninspected vehicles, and invoice errors. Get complete visibility and control over every trip, every truck, and every rupee.