Know every vehicle is ready before it moves.
Build Any Inspection Form You Need
A crane has different checkpoints than a tipper truck. A refrigerated van has different requirements than a flatbed. TransportSimple doesn't lock you into a rigid default checklist.
- Create unlimited custom inspection forms — no caps, no upgrade tiers
- Add unlimited fields per form, each with its own label and input type
- Forms reusable across all vehicles of the same category — build once, deploy everywhere
- Managed centrally from Page Settings → Inspection Forms
- Each inspection gets a unique reference number for audit tracking
Photo-Based Inspection Evidence
Every item on the checklist can have a photo attached — timestamped, stored permanently, and linked to the inspection record.
Every item on the checklist can have a photo attached — timestamped, stored permanently, and linked to the inspection record.
Vehicle Ready or Not — Know Instantly
Every inspection ends with a declared outcome✅ Ready for Work
Vehicle is declared fit for operation. Dispatchers see this status directly on the vehicle profile — the vehicle can be assigned to jobs immediately.
🔧 Maintenance Required
Vehicle has flagged issues and is held back from dispatch. The inspection links directly to a maintenance work order — no manual follow-up needed.
Who Did the Inspection? Always On Record.
Accountability at the core of every submissionInspector Name
Automatically recorded from login — the submitting user is always on file.
Date & Time
Exact timestamp of submission — not when it was started.
Inspection Type
Pre-trip, post-trip, periodic, or custom — always categorised for filtering.
Vehicle or Asset
Every inspection is anchored to the specific unit it was performed on.
Scheduled Inspections & Alerts
Set up recurring inspection schedules so compliance becomes automatic — and when a scheduled inspection is missed, the system flags it immediately.
Scheduled Inspections — Never Miss One Again
Set up recurring inspection schedules so compliance becomes automatic — and when a scheduled inspection is missed, the system flags it immediately.
Complete History Per Vehicle
Every inspection, forever on recordComplete History Per Vehicle
Why This Beats Every Alternative
| Capability | Paper Checklist | Generic App | TransportSimple |
|---|---|---|---|
| Custom unlimited forms | ✕ | Limited | ✓ |
| Photo evidence per field | ✕ | Basic | ✓ |
| Driver app submission | ✕ | ✓ | ✓ |
| Vehicle readiness status | ✕ | ✕ | ✓ |
| Link to maintenance work order | ✕ | ✕ | ✓ |
| Covers vehicles + assets | ✓ | Partial | ✓ |
| Scheduled + missed alerts | ✕ | Partial | ✓ |
| Full inspection history per vehicle | ✕ | ✕ | ✓ |
| Audit log with inspector name & timestamp | ✕ | ✕ | ✓ |
Built for compliance. Designed for operations.
Drivers submit in minutes. Managers get instant readiness visibility. Maintenance teams get automatic work orders. Auditors get a complete, timestamped, photo-backed history.
Related Tools & Resources
Ready for Digital Inspections?
Custom forms, photo evidence, compliance scheduling, and automatic maintenance links — on one platform.