Loose Cargo / LTL Operations
Fleet Operations Built for Loose Cargo & LTL Movement
Multi-Mode BillingDetention Auto-BilledDigital PoD
8-Stage
Workflow
4 Modes
Billing Logic
Auto
PoD → Invoice
Zero
Revenue Leak
?
Multiple billing modes per client — endless reconciliationPer-trip, per-tonne, per-carton, per-CFT — calculated manually in Excel and disputed at every invoice cycle
?
Detention, labour & packing extras silently lostWaiting time, hamal costs, repacking, and reimbursables forgotten between job and billing — written off as cost
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PoD chased on WhatsApp — invoices held for weeksWithout digital PoD attached to the invoice, clients delay payment citing missing proof — DSO balloons
Loose Cargo Operations Dashboard
47
Active Jobs
8
Detention Alerts
96%
PoD Rate
Mumbai Hub → Pune Distribution
JOB-2841 · 12 cartons · Per-Carton billing · ETA 14:30
Bengaluru → Chennai — Live
JOB-2839 · 4.2 tonnes · Per-Tonne billing · 60% complete
Delhi → Jaipur — PoD captured
JOB-2836 · ₹18,400 · 6 line items · Invoice ready
Hyderabad → Vijayawada — Hold
JOB-2832 · client confirmation pending · 2 hrs idle
5 PoDs pending · 8 detention extras to billFull Dashboard →
8-StageWorkflow connected
4-ModeBilling supported
Digital PoDAttached per invoice
LiveJob status & extras
End-to-End Loose Cargo Workflow — Quote to Payment
Eight stages, fully connected — no re-entry, no missed charges, no held invoices
→
1
Quote & Confirm
Per-client rate cards across all four billing modes — auto-populated to every Sales Order
→
2
Sales Order
Client confirmation creates SO instantly — vehicle blocked, driver assigned, calendar updated
→
3
Dispatch & Live Tracking
Driver picks job on app — live status, GPS, waiting time clock all flow back to dashboard
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4
PoD & Charges Capture
Digital PoD photo, detention, labour, packing & toll all captured at delivery — nothing lost
5
Auto Invoice & Payment
PoD + base rate + every extra auto-billed in correct mode — invoice generated, payment tracked
Quote-to-Payment in One Connected Workflow
Eight stages from quotation to client payment — every stage feeds the next, no re-entry between systems
Quotation auto-populates Sales Order on confirmationClient accepts the quote, and a Sales Order is generated instantly with all rates, line items, and special instructions carried forward — zero data re-entry.
SO auto-creates dispatch — vehicle blocked, driver notifiedVehicle assignment happens directly from the SO, calendar blocks the truck, and the driver receives the job on the app with full pickup and delivery details.
PoD photo + extras feed straight into the invoiceDriver captures PoD, detention time, labour vouchers, and packing extras on the app — all flow back into the invoice automatically with no manual touch.
Payment tracked against invoice with ageing bucketsEvery invoice shows live payment status, age bucket, and outstanding balance — collections team sees exactly which clients to chase first.
Loose Cargo Workflow — 8 Stages● Quote → Payment
01
Quotation
02
Confirmation
03
Sales Order
04
Trip Dispatch
05
Live Tracking
06
PoD Capture
07
Invoice
08
Payment
No re-entry. Every stage feeds the next — quote auto-populates SO, SO auto-populates dispatch, PoD auto-attaches to invoice.
Multi-Mode Billing — Per Trip, Tonne, Carton, or CFT
Loose cargo carries the most complex billing landscape in road transport — TransportSimple supports all four modes natively, with GST and TCS automation
Billing Modes — Loose Cargo4 modes supported
Per Trip
Fixed rate per movement — Mumbai → Pune ₹18,000
Per Tonne / Kg
Weight-based — ₹2,400 per tonne, slab-rated
Per Package / Carton
Unit-based — ₹85 per carton, count from PoD
Per CFT / Volume
Volume-based — ₹120 per CFT, dimensional weight
💡 Tax-ready: GST + TCS auto-applied per client agreement
🛻
Per Trip — fixed rate per movementMumbai → Pune at ₹18,000 fixed, regardless of weight or units. Set the rate per client per corridor — invoice picks it up automatically on PoD capture.
Per Tonne / Kg — weight-based with slab ratesConfigure slab rates: 0–2 tonnes ₹2,400/T, 2–5 tonnes ₹2,200/T, etc. Driver weighs at origin and destination — system applies correct slab automatically.
Per Carton / Package / Unit — count from PoDCartons counted at loading and confirmed at delivery via PoD. ₹85 per carton × confirmed count = invoice line — zero manual count reconciliation at month-end.
Per CFT / Volume — dimensional billingLength × width × height auto-calculates volume; ₹120 per CFT applied. Dimensional weight rules also supported when client policy demands max(actual, dimensional).
Live Job Status — Scheduled, In Progress, Hold, Done, Cancelled
Every job moves through five clear status states — visible to dispatch, ops, client, and accounts in real time
Scheduled jobs queued with vehicle & driver pre-assignedTomorrow's jobs are visible today — vehicle blocked, driver notified, paperwork prepared. Operations plan ahead instead of reacting at 6 AM.
▶️
In Progress — live GPS, waiting time clock, on-app updatesDriver triggers status updates from the app: arrived at loading, started loading, departed, reached destination — every step time-stamped and visible to clients.
⏸️
On Hold — client/operations reason logged with timestampIf a job is held — awaiting client confirmation, document delay, vehicle issue — the reason is logged. Hold time auto-tracked and used for client conversations.
✓
Completed & Cancelled — full audit trail per jobCompleted jobs lock with PoD attached. Cancelled jobs record reason, timestamp, and authoriser — clean audit trail for accounts and disputes.
Active Loose Cargo Jobs — Today● 47 Live
| Job | Status | Updated By |
|---|---|---|
| JOB-2841 | Scheduled | Dispatch · 09:14 |
| JOB-2839 | In Progress | Driver · Live |
| JOB-2836 | Completed | PoD · 14:22 |
| JOB-2832 | On Hold | Ops · waiting client |
| JOB-2828 | Cancelled | Client · refund issued |
12
Sched.
18
Live
14
Done
2
Hold
1
Cncl.
Additional Charges — Detention, Labour, Packing, Allowances
Reimbursables forgotten in Excel are silently captured by TransportSimple — auto-added to the invoice with the source receipt
Additional Charges — Auto-CapturedPer Job
Detention / Waiting Time
4.5 hrs at loading dock — free 2 hrs
Loading & Unloading Labour
8 hamals × ₹225 — receipted
Packing & Repacking
12 cartons rewrapped at hub
Driver Allowance
Night halt + meals — receipted
Toll & Checkpost
6 toll plazas + 1 checkpost
All extras auto-added to client invoice — zero revenue leakage.
Detention auto-tracked from arrival to departureFree time configurable per client (e.g. 2 hrs). Beyond that, detention clock runs and applies the agreed rate — no waiting time silently absorbed as cost.
👷
Hamal / labour vouchers captured on driver appDriver records hamal count, rate, and uploads voucher photo at loading and unloading. Labour cost auto-totalled and added as separate invoice line.
Packing, repacking & special handling chargesRepacking at hubs, special handling for fragile or hazardous cargo, and pallet charges all captured per job — never bundled into a vague 'misc' charge.
🛣️
Toll, checkpost & driver allowances reimbursed cleanlyEvery toll, checkpost halt, and driver night-halt or meal allowance logged from the app with receipt photos — full reimbursement trail per job.
Why Loose Cargo Operators Choose TransportSimple over Excel
Excel works for 5 jobs a week. At 50 jobs a day, the gaps cost you a weekly truckload of revenue.
🔁
Quote → SO → Dispatch → Invoice flows automaticallyNo copy-paste between sheets. No retyping the same address three times. The system carries every detail end-to-end so your team handles exceptions, not data entry.
PoD attached to invoice from day oneClients can't dispute delivery when the PoD photo, GPS pin, and timestamp are on the invoice itself. DSO drops because there's nothing left to argue about.
Every detention, labour & toll captured per jobStop discovering forgotten extras at month-end and writing them off. Every reimbursable is captured at the moment it happens — and auto-invoiced.
Live job status — clients stop calling for updatesSelf-service client portal shows live status, ETA, and PoD on every job. Operations team gets back the hours wasted answering 'where is my truck?' calls.
Excel vs TransportSimpleSide-by-side
| Excel / WhatsApp | TransportSimple |
|---|---|
| —Manual SO copy-paste from quote | ✓Quote → SO auto-conversion |
| —PoD chased on WhatsApp | ✓Digital PoD attached to invoice |
| —Detention forgotten or estimated | ✓Auto-tracked from app |
| —Charges added at month-end | ✓Captured per job, instantly |
| —No client portal — calls all day | ✓Live job status visible to client |
Impact at a Glance
What Loose Cargo Operators Gain with TransportSimple
Measurable improvements seen by LTL and loose cargo operators after replacing Excel, WhatsApp and paper with TransportSimple's connected workflow.
8-Stageworkflow
Quote to payment in one connected flow — no re-entry between systems
Workflow4-Modebilling
Trip, tonne, carton, CFT — all native, all auto-applied to invoice
Billing100%PoD attached
Every invoice carries its PoD — billing disputes drop to near zero
PoDZerorevenue leak
Detention, labour, packing, toll — every extra captured at source
RecoveryTime saved per module (hours / month)
Client Billing & Reconciliation
46 h
PoD Chasing on WhatsApp
38 h
Detention Tracking
31 h
Job Status Updates to Clients
24 h
Charge Reconciliation at Month-End
15 h
Where loose cargo operators lose revenue without a system
Forgotten detention & waiting time
~6.6%
Untracked labour, packing & extras
~5.2%
PoD-related billing disputes
~4.0%
Wrong billing mode applied per client
~2.6%
Toll & reimbursable leakage
~1.6%
Powerful Reports — Instantly Available
Stop building reports manually. TransportSimple delivers them automatically.
Job Status Report
Every active loose cargo job — scheduled, in progress, on hold, done, cancelled — in real time.
Livereal-time
PoD Report
Digital PoD per job, per client, per period — with photo evidence and timestamps.
Perjob & client
Detention Report
Billable waiting time per client, per loading point — auto-added to invoices.
Autobilled
Multi-Mode Billing
Revenue split by trip, tonne, carton, CFT — per client per period.
4modes
👷
Labour & Hamal
Loading and unloading labour costs per job, per hub — with vouchers.
Perjob
Reimbursables
Toll, checkpost, allowances, packing — per job and per period.
Pertrip
Profit Per Job
Margin per movement, per client, per corridor — live P&L.
Liveper job
Job Ageing
Open jobs older than 3, 7, 14 days — to flag stuck work.
3/7/14day buckets
Invoice & Receivables
Outstanding dues per client, by age bucket — DSO tracked.
Liveageing view
Vehicle Utilisation
Trucks live, idle, in workshop, by day and by hub.
Livereal-time
🏷️
Client Rate Card
Active rate cards per client across all four billing modes.
Perclient
Revenue & Cost
Period revenue vs cost split by client, vehicle, and mode.
PeriodP&L
Why Loose Cargo Operators Choose TransportSimple
Built for the multi-mode billing complexity of LTL — not generic fleet software
Works for any fleet size
5 Trucks
5+
25 Trucks
25+
100 Trucks
100+
300 Trucks
300+
Multi-Hub
∞
From a 5-truck single-hub LTL operator to large multi-hub LTL networks serving e-commerce and FMCG — scale without changing tools.
What You Need
How TransportSimple Delivers
Quote → SO → Dispatch → Invoice flow
Eight-stage workflow, zero re-entry between stages
Per trip, per tonne, per carton, per CFT billing
All four modes native — applied automatically per client
Digital PoD attached to invoice
Driver app captures PoD photo + GPS — auto-attached
Detention & waiting time billing
Free time configurable; detention clock runs automatically
Labour, packing & toll capture
Logged on app with vouchers — auto-added to invoice
Live job status — five clear states
Scheduled / In Progress / Hold / Done / Cancelled
Client self-service portal
Live status, ETA, PoD visible to clients — fewer calls
Profit per job per client per corridor
Revenue vs cost per job — live P&L for every movement
"
In loose cargo, your margin lives in the extras — the detention, the labour, the toll, the repacking. Lose those at the source, and Excel cannot recover them at month-end.
— TransportSimple · Road to Simplicity
No Hardware. No IT Setup. No Complexity.
Dispatch coordinators, drivers, fleet managers, and accounts all operational within days. Scales from a 5-truck LTL operator to a multi-hub loose cargo network — without rebuilding anything.
8-stage quote-to-payment workflow
Per trip / tonne / carton / CFT billing
Digital PoD on every job
Detention auto-billed
Labour & hamal vouchers captured
Toll & reimbursables on the app
Live job status — 5 clear states
Client portal for self-service
Live chat support included
Related Tools & Resources
Get Started Today
Ready to Take Control of Your Loose Cargo Operation?
Stop losing revenue to forgotten detention, untracked labour, and PoD-related billing disputes. Get every charge captured, every PoD attached, and every invoice paid faster — with TransportSimple.