One Screen.
Total Fleet Control.
| Vehicle | Mon | Tue | Wed | Thu | Fri |
|---|---|---|---|---|---|
SBA 1234 X Container | On Job | On Job | Available | Scheduled | Available |
GBA 5678 K Crane | Available | Maint. | Maint. | Available | Scheduled |
YBA 9900 M Trailer | Scheduled | On Job | On Job | Completed | Available |
ASSET-042 Scaffold | Blocked | Blocked | Available | Scheduled | On Job |
Fleet Calendar
| Vehicle / Asset | Mon 10 | Tue 11 | Wed 12 ★ | Thu 13 | Fri 14 | Sat 15 | Sun 16 |
|---|---|---|---|---|---|---|---|
🚛 SBA 1234 X Container Truck | Completed | Completed | On Job | Scheduled | Available | + | + |
🏗️ GBA 5678 K AWP / Crane | Available | Maint. Sched. | Maint. Ongoing | Maint. Done | Available | + | + |
📦 YBA 9900 M Loose Cargo Trailer | Scheduled | Scheduled | On Job | Scheduled | Voided Job | No Trip | + |
📐 ASSET-0042 Scaffolding Set | Blocked | Blocked | Blocked | Available | Scheduled | + | + |
🚚 PBA 3321 T Flatbed Truck | Completed | No Trip | Available | + | + | + | + |
Schedule a Job from the Calendar
From Sales Order (SO)
Link an approved SO directly. Customer info, rental charges, and specs auto-fill the job screen.
- ✓Pulls SO number & customer
- ✓Spec validation against vehicle
- ✓Auto-fills scheduled date/time
- ✓Rental charges pre-loaded
From Quotation
Link an approved quotation. The job inherits all scope and pricing details from the quote.
- ✓Pulls quotation reference
- ✓Scope of work imported
- ✓Vehicle spec matched
- ✓No duplicate data entry
Ad-hoc (N/A)
Create a standalone job not tied to any SO or quotation — for one-off internal or unplanned dispatches.
- ✓Manual entry mode
- ✓No SO or quote required
- ✓Still date/time pre-filled
- ✓Flexible scope of work
Total Fleet Control.
Document Expiry Alert
Any vehicle or asset with an expired or soon-to-expiring document shows a visual indicator on the grid row. One click reveals the full expiry breakdown.
Multi-Job Conflict Alert
If two or more jobs are being scheduled for the same vehicle on the same day, the system flags the conflict in the calendar cell.
Maintenance Alert
Any cell covering a vehicle with maintenance (scheduled, ongoing, or completed) shows a maintenance indicator, preventing accidental job assignments.
Prevents accidental job assignment to unavailable vehicles
Inspection
Vehicle is undergoing a scheduled or ad-hoc inspection. Marks the day(s) clearly so no job can be accidentally assigned during this window.
Internal Job
Vehicle is in use for an internal company activity — yard work, training run, internal logistics — not linked to any customer order.
Vehicle Issue
Vehicle is temporarily out of service due to a mechanical or safety issue. Calendar cell is blocked until the issue is marked resolved.
Other
Any custom reason not covered by the above categories — regulatory hold, insurance gap, or pending documentation.
Detailed Trip & Maintenance Info
📦 Trip Detail — Job #JB-20450
🔧 Maintenance Detail — MR-0128
Filters & Search
Key Benefits
One Screen for Your Entire Fleet
No switching between jobs, maintenance records, and vehicle profiles. Everything you need to manage daily dispatch is visible in a single grid.
Proactive Alerts Before Dispatch
Document expiry indicators, scheduling conflicts, and maintenance flags surface automatically — catch issues before a vehicle leaves the yard.
Job Creation at Speed
Schedule from a Sales Order, Quotation, or ad-hoc in a single popup. Scheduled date and time pre-fill automatically.
Compliance-Ready at a Glance
Blocked dates and document alerts ensure no expired vehicle ever gets dispatched unknowingly.
Multi-Day Blocking in One Action
Reserve a vehicle for internal use, inspection, or custom reasons across consecutive days with a single operation.
Spec Validation Prevents Mismatches
The system validates that the Sales Order or Quotation selected matches the vehicle's specification before the job is even created.
Related Tools & Resources
Ready for Total Fleet Visibility?
One screen to schedule, block, track, and manage your entire fleet — with smart alerts and compliance built in.