Control your operations,
not your spreadsheets.
Operations teams using TransportSimple spend less time chasing updates and more time running a tighter fleet — whether you're setting approvals from the office or dispatching jobs on the ground.
Why Operations Love TransportSimpleIncharge
Whether you're a Manager setting strategy and approvals, or an Executive handling daily dispatch and coordination — TransportSimple is built for both.
Operations Manager
Approval authority · Policy enforcement · Performance oversight
- Approve or reject Sales Orders before any job is created
- Rate floor enforced — no below-minimum pricing without sign-off
- Real-time fleet utilisation and trip completion rates
- Driver performance overview — trips, attendance, salary cost
- Full audit trail of every approval and override
- SLA visibility — which orders are running on time or overdue
Operations Executive
Daily dispatch · Driver coordination · Trip execution
- Create and assign jobs to drivers and vehicles in seconds
- Live job board — see every trip's status without calling a driver
- Push trip details, documents, and tasks directly to the driver's phone
- Receive PODs and delivery confirmations the moment they're uploaded
- Track driver check-ins and attendance in real time
- Handle cancellations and job changes without disrupting other trips
Live Job Board — Every Trip at a Glance
Scheduled · Ongoing · Completed · On Hold — real timeStop calling drivers.
See the status live.
Every job — across every vehicle, every driver, every customer — visible on one screen. Status updates the moment the driver acts on their phone. No calls, no chasing.
- All active, scheduled, and completed jobs in one view
- Filter by vehicle, driver, customer, or cargo type
- Cancellations handled without affecting other jobs in the order
- Manager sees fulfilment rate per Sales Order at a glance
- Linked to driver app — status syncs the moment driver acts
Approval Gate — No Job Without Sign-Off
Rate floor enforced · manager authority · full audit trailNothing moves without
your approval.
Every Sales Order must pass through a manager approval gate before any job is created. Pricing below the rate floor is flagged and blocked automatically — the system enforces your rules so you don't have to.
- All Sales Orders queue for approval before job creation
- Rate floor comparison shown on every pending order
- Below-floor orders flagged in red — blocked from proceeding
- One-click approve, reject, or flag for review
- Full audit log — who approved what, when, and at what rate
Assign Tasks — Mandatory or Optional
Push checklists to drivers · pre-trip and delivery tasks trackedDefine exactly what
every driver must do.
Create pre-trip checklists, delivery tasks, and job-specific instructions. Mark each task as Mandatory or Non-Mandatory. Drivers see the list on their phone — executives see completion status in real time.
- Assign tasks to specific trips, vehicle types, or all drivers
- Mandatory tasks block job completion if not done
- Pre-trip vehicle checks, POD uploads, gate pass capture — all trackable
- Drivers can also create jobs from the app with tasks auto-attached
- Task completion visible on the job board without any follow-up
Attendance & Timelog — Who's On Duty Right Now
Live check-in status · shift hours · absence alertsKnow who's available
before you dispatch.
Drivers and staff check in from their phones. Executives see live attendance before assigning trips — never dispatch to a driver who hasn't checked in. Managers get absence alerts automatically.
- Live check-in status — On Duty, On Break, Off Duty, Absent
- Total hours worked computed automatically per employee
- Managers alerted when a driver doesn't check in on time
- Attendance data feeds salary calculation at month-end
- Covers drivers, dispatchers, mechanics, and field staff
Documents & POD — No More WhatsApp
Delivery receipts · gate passes · challans — all in the systemPOD visible the second
the driver uploads it.
Drivers upload proof of delivery, challans, and gate passes directly from their phone camera. Executives see them instantly — tagged to the right job, stored permanently, ready to share with customers.
- POD uploaded from driver's phone — visible instantly in the web app
- Every document tagged to the correct job and customer automatically
- Downloadable, printable, and shareable directly from the system
- Gate passes and token numbers stored with trip records
- No more "please resend that photo" — everything in one place forever
Less coordination overhead. More operational control.
Whether you're managing or executing — everything you need is in one place, updated in real time.
Ready to run a tighter operation?
Job boards, approvals, task management, attendance — all in one platform. No WhatsApp, no spreadsheets.