Built for consumption,
not commerce.
Track tyres, batteries, oils, and spare parts consumed by your fleet — with issue logs, vendor history, and reorder alerts built in.
Inventory Groups
— Mirror the way your workshop actually thinksSerial vs Batch Tracking
— The right method for each part typeNot all parts are tracked the same way. High-value items like batteries and tyres are tracked per unit with serial numbers. Bulk consumables like oil and filters are tracked by batch with FIFO costing.
Purchase Unit ≠ Usage Unit
You buy oil in bulk drums but issue it in litres. You purchase brake pads in boxes but use them in pairs. TransportSimple handles unit conversion automatically.
| Part | Purchase Unit | Usage Unit | |
|---|---|---|---|
| Engine Oil | Drum (200 L) | → | Litres per vehicle |
| Brake Pads | Box (4 pcs) | → | Pair per axle |
| Grease | Bucket (18 kg) | → | Grams per point |
| Coolant | Can (5 L) | → | Litres per radiator |
| AdBlue | IBC (1000 L) | → | Litres per vehicle |
| Fuel (Diesel) | Bulk Tanker (Litres) | → | Litres per vehicle |
Core Feature Highlights
— Everything your workshop and fleet manager needsRich Part Details
Capture complete product identity — Name, Brand, and Model — so there's never ambiguity on the shelf or during maintenance.
- Name — common part name
- Brand — Castrol, Bosch, Amaron, Ceat
- Model — specific SKU or variant
Critical Stock Alerts
Set a minimum quantity threshold per part. When stock drops to or below the critical limit, the system flags it — before a shortage becomes a breakdown.
- Per-part critical limit setting
- Flagged in real time on the inventory view
- Prompt reordering before stockout
Real-Time Stock Visibility
See the full inventory position at any moment — current stock by part, batch, and warehouse, with complete movement history.
- Current quantity by part and batch
- Stock movement history — in and out
- Total cost auto-calculated per batch
- Only batches with stock > 0 shown on issuance
Maintenance History Per Vehicle
Every part issued in a maintenance job is logged — what was used, which batch, the quantity and cost, and the job reference.
- Part usage history per vehicle or asset
- Which brand was used last time
- Batch source and cost at time of use
- Powers better maintenance planning
Opening Stock & Purchases
Bring existing stock in as opening entries, then record each purchase against a vendor with date, quantity, rate, and batch details.
- Opening stock entry for existing inventory
- Purchase entry with vendor linkage
- Rate captured per batch for cost tracking
Group-Level Reporting
The Inventory Group view gives managers a bird's-eye view of all groups. Drill into any group to see parts, stock levels, brands, models, and tracking type.
- All groups at a glance
- Drill into parts within any group
- Make procurement decisions in seconds
Vehicle Compatibility Per Part
Not every part fits every vehicle. Restrict which vehicles are eligible to consume a particular part — at three levels of specificity. Prevents incorrect allocations on the workshop floor.
Fuel from Inventory — First-Class Integration
— Issue fuel directly from your own tanksFleet owners who maintain their own fuel tanks can issue fuel directly from inventory stock — not always as a vendor purchase. The rate auto-fills from the batch purchase cost. Over-allocation beyond batch stock is blocked with a validation error.
Multi-Warehouse Stock Tracking
— Know exactly what's whereLarge fleets often operate from multiple depots, garages, or warehouses. TransportSimple assigns inventory to specific warehouses and tracks stock at each location independently.
Critical Stock Alerts
Inventory the way fleet operators actually work.
No sales orders. No customer invoices. No selling price fields. Every workflow built around purchase → store → consume.
Related Tools & Resources
Ready to Control Your Inventory?
Track every part from purchase to consumption. No surprises, no stockouts.