Payroll & Expenses Module
Every employee paid correctly.
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Who has how much cash right now?
See every employee's exact balance in hand — without calling them
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Was the commission paid for that trip?
No more end-of-month disputes — every commission is logged and traced
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What's the salary after advances and deductions?
Auto-generated salary sheet with everything rolled up — ready to pay
James Okafor
Senior Driver · Fleet Operations
Cash in Hand
380.00
2,850
Money In
2,470
Money Out
380
Balance
Trip Advance — JOB-4821
14 Mar · Long-haul route
Toll & Parking
14 Mar · Road expense
Trip Commission — JOB-4821
14 Mar · Per-trip rate
Monthly Salary — February
01 Mar · Base + allowances
Fuel Advance
28 Feb · Diesel refuel
March 2025 · 18 transactionsBalance: 380.00 in hand
Money InEvery advance, salary, and commission given — logged instantly against the employee
Money OutEvery expense, deduction, and repayment recorded — trip costs, fuel, petty cash, tolls
Exact Balance in HandAlways know exactly how much cash each employee is holding — without a single phone call
Employee CashbookLive ledger per employee — money in, out, balance
Trip CommissionsPer trip, per timesheet — 5 flexible payout modes
Monthly Salary SheetAuto-generated, export-ready for any payroll system
Category AnalyticsSalary, advances, expenses — broken down per employee
Employee Cashbook — One Ledger, Zero Surprises
Every dirham tracked in real timeA running ledger for each employee — every dirham or dollar in, every amount out, and the exact balance currently in hand.
Trip Advances & Expenses
Every advance given before a trip, every cost logged during it — tolls, loading, parking
Petty Expenses on the Road
Unplanned road costs captured in real time, tagged to the employee and trip
Fuel Advances
Fuel money given vs fuel slips recorded — tracks the gap precisely per employee
Maintenance Incentives
Workshop staff bonuses flow into the same cashbook — everyone in one system
Transfers Between Employees
When one employee pays on behalf of another — fully traceable with no double-counting
Prevents cash leakage and duplicate payments
Instant view of every employee's balance
Automatic audit trail for every transaction
Zero month-end reconciliation disputes
Cashbook — James OkaforMarch 2025
AllAdvancesExpensesCommissions
14 MarTrip Advance — JOB-4821Long-haul routeAdvance+ 500.00
14 MarToll & Parking ExpenseJOB-4821Petty Exp.− 45.00
14 MarTrip CommissionJOB-4821Commission+ 75.00
13 MarFuel AdvanceVehicle #DXB-001Fuel− 200.00
01 MarMonthly Salary — FebruaryPayrollSalary+ 4,200.00
Driver Commissions — Flexible, Fair, Fully Tracked
Every completed trip deserves the right payoutDefine per-trip or per-timesheet commissions for every driver or operator. Choose how and when they're paid — immediately, cut from their advance, via bank transfer, or rolled into the monthly salary.
Commission Payment Modes
Company CashPaid immediately from company funds
Cut from AdvanceDeducted from advance already given
Bank TransferDirect to the driver's registered account
Transfer from EmployeeTeam-based commission scenarios
Month-End RollupAccumulate all commissions and pay with monthly salary in one consolidated payout
Commission Summary — March 20258 Drivers
Per TripPer TimesheetManual
James Okafor
22 trips completed
Ravi Kumar
18 trips completed
Carlos Mendez
14 trips completed
Ahmed Yusuf
Crane — 12 timesheets
Employee Master — One Source of Truth
Every payroll calculation starts hereSet up each employee with base salary, allowances, and commission structure. When payroll month arrives, every calculation pulls from this verified record.
Base Salary
4,200.00
Monthly fixed
Housing Allow.
800.00
Monthly
Transport Allow.
300.00
Monthly
Food Allow.
200.00
Monthly
Commission Type
Per Trip
Fixed rate/trip
Payout Mode
Month-End
Rolled into salary
JO
James Okafor
Senior Driver · Depot North
Total Monthly CTC5,500.00
Bank Account****4821
Linked CompanyFastFreight Ltd.
Commission This Month1,650.00 earned
Balance in Hand380.00
Monthly Salary Sheet — Auto-Generated, Ready to Export
At the end of the month, TransportSimple generates a complete salary sheet per employee — base salary, commissions earned, advances deducted, and the net payable amount.
Export-ready for SAP, Zoho Payroll, Keka, or any HRMS — no manual re-entry, no errors.
Monthly Salary Sheet
March 2025 · FastFreight Ltd.
| Employee | Base + Allow. | Commission | Advance Rec. | Net Payable |
|---|---|---|---|---|
| James Okafor | 5,500.00 | 1,650.00 | − 500.00 | 6,650.00 |
| Ravi Kumar | 4,800.00 | 0.00 (paid) | − 0.00 | 4,800.00 |
| Carlos Mendez | 4,200.00 | 980.00 | − 980.00 | 4,200.00 |
| Ahmed Yusuf | 5,000.00 | 0.00 (bank) | − 0.00 | 5,000.00 |
| 4 Employees | 19,500.00 | 2,630.00 | − 1,480.00 | 20,650.00 |
Core Capabilities
Built for drivers, operators, mechanics, and field staffEmployee Master Setup
One verified record per employee — salary, allowances, commission type, payout mode.
- Base salary and role-based allowances
- Commission type: per trip or per timesheet
- Multi-company entity support
Employee Cashbook
A live ledger per employee — every inflow and outflow tracked.
- Advances, expenses, commissions, salary
- Balance in hand — real time, no guessing
- Transfers between employees tracked
- Full audit trail, zero spreadsheets
Driver Commissions
Per-trip or per-timesheet commissions with five flexible payment modes.
- Per trip or per timesheet
- 5 payout modes including bank transfer
- Month-of-calculation selection
Workshop Incentives
Workshop labour and maintenance staff incentives flow into the same cashbook.
- Incentives per maintenance job card
- Consistent with driver cashbook
- Full payment history per mechanic
Monthly Salary Sheet
Auto-generated consolidated payroll — net payable calculated and export-ready.
- Full breakdown per employee
- HRMS export — no re-entry
- One sheet per month, per entity
Category Analytics
Filter by employee, category, date range, or company.
- Category-wise payment breakdown
- Fuel advance vs fuel slips gap
- Multi-company drill-down
Category-Wise Analytics
Understand exactly where your money goesSalary & Allowances
78,400
March · 18 employees
Trip Commissions
12,640
March · 168 trips
Advance Payments
9,200
Outstanding · 18 employees
Petty Expenses
4,890
March · 94 entries
Workshop Incentives
3,200
March · Workshop staff
Fuel Advances
6,750
Given vs slips: 420 gap
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Every amount given to an employee should be traceable. Every commission earned should be calculated correctly. Every salary paid should be reconciled. TransportSimple makes all three happen automatically.
TransportSimple · Employee Salary & Expenses Module
Built for fleet businesses, not generic HR.
Drivers, operators, mechanics, and field staff — people whose earnings are dynamic, whose cash moves daily.
Real-time balance in hand per employee — no more guessing or calling
Every money movement traced — advances, fuel, petty expenses, transfers
Flexible commissions — 5 payout modes that match real operations
Auto-generated salary sheets — export to any payroll system
Multi-company support — each employee linked to the correct entity
Workshop and maintenance staff included — one system for everyone
Ready for Real-Time Payroll Visibility?
Employee cashbook, trip commissions, salary sheets — every amount tracked automatically.
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Ready for Real-Time Payroll Visibility?
Employee cashbook, trip commissions, salary sheets — every amount tracked automatically.