Container Management

From rate card
to invoice — zero re-entry.

ImportExportLocalCross-Border

Container Workflow

Rate Card Setup

Per customer · per route · per equipment type

Pricing Floor

Sales Order + Approval

Structured order with manager gate

Approval Gate

Job Execution

Pullout · Deposit · Live Loading

Auto Invoice

Auto-generated — zero manual entry

Zero Entry

Reports & Alerts

Container status · cutoffs · SO fulfilment

Live Visibility

Zero Manual Re-entryRate Card → Sales Order → Jobs → Invoice. Rates flow automatically — never typed twice.

Approval Gate EnforcedJobs blocked until manager approves. Pricing below the rate floor is automatically rejected.

Port Cutoff TrackingColour-coded calendar for storage & pullout deadlines per container. No missed cutoffs.

Step 01 — Rate Card

Pre-agreed pricing that flows through the entire workflow

Rate Card Setup— Configure once, apply everywhere

Rate Card

Pre-agreed pricing that eliminates billing errors

Equipment & Movement TypesRate set per type — auto-fills on Sales Order creation. No re-entering rates at order time.

Common + Customer-Specific Rate CardsCommon Rate Card is the pricing floor — no job can be priced below it. Customer-specific cards override for agreed rates with individual clients.

Rates Flow All The WayFreight auto-populates on Sales Order and carries through to the final invoice — eliminating the largest source of billing errors in container haulage operations.

RegularBoggyCoupleSide-loaderLowbedGenset

How rates flow through the system

Rate Card Setup

→Entered once

Sales Order

→Auto-fills

Job Execution

→Carried through

Invoice Generated

→✓ Accurate

Rates entered once at Rate Card setup appear on every invoice — no manual re-entry, no billing errors, no disputed amounts.

Step 02 — Sales Order & Approval

Structured order creation with built-in approval gate

Sales Order— One order captures everything for every container in the job

Order Creation Flow

Everything captured upfront — no gaps later

Creation FlowCustomer → Movement Type → Scope of Work → No. of Containers → Equipment Type

Scope of WorkPullout · Deposit · Pullout & Deposit · Live Loading — selected at order stage, automatically drives which job types are created

Invoicing Mode Selected UpfrontJob-wise (one invoice per trip) or Container-wise (all legs grouped under one invoice per container) — chosen once, applied everywhere

Cutoff Tracking

Storage & pullout deadlines per container

Captured per container at Sales Order stage. A missed cutoff means demurrage — the system makes it visually impossible to miss.

Cutoff Calendar — March 202512 containers

MSCU-4821-A

Cutoff today

HLCU-3317-B

2 days left

CMAU-9944-C

5 days

Storage ongoing

Approaching

Cut-off reached

Approval Gate — Before Any Job Is Created

Jobs cannot be scheduled without manager sign-off. The system enforces the Rate Card as a pricing floor — any SO priced below automatically requires separate approval.

Manager approval requiredRate Card = pricing floorBelow-floor auto-flaggedNo jobs without sign-off

Step 03 — Job Execution

Dispatch, driver visibility, and flexible job control

Job Execution— Per-container jobs auto-created from the approved Sales Order

SO-2025-0142 — Import · Jebel Ali8 containers · 3 active

Customer

FastFreight Ltd.

Movement

Pullout & Deposit

Equipment

40ft Regular

Invoice Mode

Container-wise

C01

MSCU-4821-A

Pullout → JOB-1041 · Deposit → JOB-1042

Pullout Ongoing

C02

HLCU-3317-B

Pullout → JOB-1043 · Deposit → JOB-1044

Scheduled

C03

CMAU-9944-C

Pullout → JOB-1045 · Deposit → JOB-1046

Completed

Scheduling

Jobs Auto-Created from Approved SO

Per-container job creationPullout, Deposit & Live Loading jobs generated automatically per container from the approved SO

Status flowScheduled → Ongoing → Completed — tracked at every stage, visible to office and driver in real time

Cancellations

Flexible Job Control Within an SO

Cancel individual containers or legsCancel specific containers or job legs within a Sales Order without affecting other movements

Auto-excluded from billingCancelled jobs are removed from invoicing and planning automatically — no manual clean-up

Status Tracking

Live Visibility Across Every Job

5 job statusesScheduled · Ongoing · Completed · On Hold · Cancelled — each with operational meaning

SO-level completion viewSee total Scheduled, Ongoing & Completed containers per Sales Order without opening each job

Scheduled

Confirmed, driver notified

Ongoing

Trip in progress

Completed

POD captured

On Hold

Temporarily paused

Cancelled

Excluded from billing

⚓ Jebel Ali Port

Token — Port Entry & Gate Pass

Applies To

Pullout & Deposit legs

Token No.

Captured in job screen

Start / End Time

Date & time recorded

Gate Pass No.

Linked to container

Auto-billed as a line item. Token No. and time details printed on the invoice PDF — no manual entry at billing time.

🚢 Export Jobs Only

VGM — Verified Gross Mass

Applies To

Export movements

VGM Ref No.

Entered at job level

Default Amount

Pre-set in Settings

Invoice PDF

VGM Ref. No. printed

Auto-billed as a line item. Default configurable in Settings → Container Management. Ref. number appears on every export invoice automatically.

Driver App — Everything the Driver Needs

Token, VGM, DO reference — all on the driver's phone in real time

No more calls. Token and VGM details sync to the Driver App the moment they're logged — drivers see everything they need for port entry without calling the office.

Token & VGM Synced in Real Time

Port entry details visible on the driver's phone the moment they're logged by office staff

DO Reference & Container Details

Route, delivery order reference, and container specifics always accessible and always current

Start / End Jobs from Phone

Status updates sync live to the web dashboard — Scheduled → Ongoing → Completed without a phone call

Proof of Delivery Capture

POD uploaded directly from the driver app — triggers invoice readiness immediately on completion

TransportSimple DriverContainer Job

JOB-1041Ongoing

ContainerMSCU-4821-A

MovementPullout

FromJebel Ali Port

Equipment40ft Regular

Token No.TKN-44821

Step 04 — Invoice

Auto-generated on job completion — zero manual entry

Invoice— Two billing modes, one source of truth

Auto-Generated on Job Completion — Zero Manual Entry

Freight from Rate Card / SOToken charges — Jebel Ali jobsVGM charges — Export jobsToken No. on PDFVGM Ref. No. on PDFJob-wise billingContainer-wise billing

Job-wise Invoicing

One Invoice Per Trip

Pullout — MSCU-4821-A480.00

Token Charge35.00

Invoice JOB-1041515.00

One invoice per job leg. Deposit creates a separate invoice. Useful for customers who pay per movement.

Container-wise Invoicing

All Legs, One Invoice

Pullout — MSCU-4821-A480.00

Deposit — MSCU-4821-A480.00

Token Charge35.00

Invoice MSCU-4821-A995.00

All legs consolidated per container — Pullout + Deposit + Token on one billing document.

Reports & Dashboards

Real-time status, cutoffs, and fulfilment tracking

Reports— Three core reports for complete operational visibility

Report 01

Container Report

Full lifecycle view per container — movement type, scope of work, job IDs, driver, and real-time status across every leg of the journey.

Movement TypeScope of WorkJob IDsDriverLive Status

Report 02

Cutoff Alerts

Colour-coded calendar showing storage and pullout deadlines per container. See at a glance which containers need action before demurrage kicks in.

Storage DeadlinesPullout CutoffsPer ContainerColour-coded

Report 03

SO Completion Status

Track Scheduled, Ongoing, and Completed containers per Sales Order — instant fulfilment overview to know which orders are on time and which need attention.

ScheduledOngoingCompletedPer Sales Order