Freight Forwarding & Fleet Operations
Fleet Operations Built for Freight Forwarders — Container, Loose Cargo & Rental
Container MovementsLoose CargoRental Fleet
Port→Yard
Container Lifecycle
Detention
Alerts Automated
Rental
Auto-Invoice
Zero
Hardware
?
Container detention clocks ticking — no system flagging free time limitsEmpty return not tracked, free days consumed without anyone knowing — demurrage bills arrive as a surprise
?
Rental vehicle billing compiled manually at month-end — constant client disputesNo deployment record, no agreed rate attached, no auto-invoice — every bill a negotiation
?
Loose cargo trips unrecorded — revenue falls through the cracksLCL movements, part-loads, and multi-stop drops dispatched verbally with no digital trail for billing
Freight Fleet Dashboard — Live
64
Active Trips
3
Detention Risk
18
Rented Out
MSCU4821034 — Port Gate → Client Yard A
PM-1204 · 40ft HC · Rajan K. · In transit
Day 1/3
CMAU7341290 — Empty Return Pending
Client Yard C · Free time: 2 hrs remaining
2 hrs left
Warehouse Zone 4 → 3 delivery stops
Truck T-0822 · Loose cargo · Suresh R. · Stop 2/3
4.2 MT
Trailer TR-06 — Rented to Gulf Cargo LLC
Day 14 of 30 · Monthly rate · Invoice pending
16 days left
4 port docs expiring · 2 empty returns overdueFull Dashboard →
Container LifecyclePort to yard to empty return
Detention AlertsFree time tracked per container
Rental Auto-InvoiceFrom deployment, not memory
100%Cloud-Based
Full Container Lifecycle — Port Gate to Empty Return
Every container tracked through its complete movement cycle — nothing missed, detention prevented
→
1
Port Gate Out
Container no. assigned, driver departs port, free time clock starts
→
2
In-Transit Tracking
Live stage updates via driver app — office sees status without calling
→
3
Client Yard Delivery
Digital PoD captured at yard — photos, signature, timestamp
→
4
Detention Alert
Free time tracked per container — alerts before clock expires
→
5
Empty Return
Return trip linked to original job — container lifecycle closed
6
Auto-Invoice
Container rate & accessorials billed automatically per completed job
Container Movement — Real-Time Visibility & Detention Control
Every container tracked by number from port gate to client yard — detention prevented, not reacted to
Container number assigned to every job & sales orderEach container tracked individually through its full movement cycle — port gate out, in-transit, client yard in, client yard out, empty return to port.
Detention tracking — free time logged per containerContainer arrival at client yard, free time start, and return date all logged. System alerts before free time expires — no more surprise demurrage bills.
Multi-container shipments under one sales orderMultiple containers dispatched across different vehicles all tracked under one job — consolidated status view for the entire shipment, not scattered across vehicles.
Digital PoD with container seal captureDrivers photograph port gate passes, container seal numbers, delivery confirmation, and empty return receipts — all attached to the job record instantly.
Container Status Tracker — LiveLive
MSCU4821034
Port Gate → Client Yard A
PM-1204 · Rajan K. · Departed 09:14
CMAU7341290
Client Yard C — Empty Return Pending
Free time expires: 2 hrs remaining · ⚠ Act now
HLXU8820441
Client Yard B — Unloading Complete
PM-0934 · Suresh M. · Awaiting empty return
OOLU5512779
Port Yard — Loaded & Dispatched
PM-1108 · Anand T. · Gate out 11:40
1 container at detention risk · 2 empty returns overdueTake Action →
64 trips active · 28 containers in cycle todayAll Containers →
Loose Cargo & LCL Haulage — Every Movement Billed
Part-loads, multi-stop drops, and LCL shipments tracked with full trip records — no unrecorded revenue
Loose Cargo Movements — TodayLive
1
Warehouse Zone 4 → 3 delivery stops
Truck T-0822 · Suresh R. · Stop 2 of 3 · LCL mixed
4.2 MT
In Transit2
Port CFS → Industrial Estate B
Truck T-0614 · Mahesh D. · Partial load · Delivered
2.8 MT
Delivered3
Shipper A → Consolidation Hub
Pickup truck · Arun S. · Loading now
1.6 MT
Loading4
CFS → Client A, B & C (3 stops)
Truck T-0741 · Multi-stop run · PoD captured at 2/3
3.4 MT
PoD 2/322 loose cargo trips · 12 MT in transit · 4 PoDs pendingAll Trips →
Multi-stop LCL trip trackingLoose cargo trips with multiple pickup and delivery points tracked stage by stage. Each stop logged separately with PoD — billing generated per stop, per client, per shipment.
Rate cards per cargo type & destinationPer-tonne, per-trip, or per-shipment rates configured per customer. LCL consolidation rates and part-load premiums handled as separate billing tracks.
Digital PoD at every delivery stopDriver captures signature and photo proof at each drop point. Consolidated PoD report per trip generated for client billing — no verbal confirmation disputes.
Auto-invoice from completed trip recordsEvery loose cargo trip automatically generates billing data. Consolidated invoices per client per period — multiple trips, one clean statement, zero manual compilation.
Rental Fleet Management — Vehicles Out, Revenue In
Trailers, prime movers, trucks & speciality vehicles rented out — every day billed, every idle day visible
Rental rate cards per vehicle & contract typeDaily, weekly, or monthly rates per vehicle type, per client. Long-term rental contracts with billing terms and end date captured — system auto-invokes billing at period end.
Deployment calendar — who has which vehicleEvery rented vehicle shows on the dispatch calendar with client name, start date, end date, and billing status. Idle vehicles flagged immediately for redeployment follow-up.
Auto-invoice from deployment recordsRental invoices generated directly from deployment data — days rented, agreed rate, any extension charges. No month-end manual compilation, no client disputes.
Rental utilisation report per vehicleDays deployed vs idle per billing period, per vehicle. Identify under-utilised assets and maximum-revenue vehicles — make deployment decisions from data, not guesswork.
Rental Fleet Deployment — This MonthMTD
VehicleClientDaysRate/DayStatus
Trailer TR-06
Gulf Cargo LLC · Monthly
14/30
280
DeployedPrime Mover PM-08
Apex Freight · Weekly
5/7
1,800
Due in 2 daysTruck T-0412
No client · 6 days idle
0
—
⚠ IdleTrailer TR-11
Delta Logistics · Daily
3/3
420
Returning48,600
MTD Rental Revenue
1
Idle — Needs redeployment
18 vehicles rented · 3 returning this weekFull Rental Report →
Port Compliance & Document Management
One expired document means vehicle turned away at the gate — zero tolerance requires zero surprises
Port Document Status — FleetToday
| Vehicle | Document | Expires | Status |
|---|---|---|---|
| PM-1204 | Port Authority Reg. | 22 Dec 2025 | ✓ Valid |
| PM-0934 | Port Gate Pass | 28 Nov 2025 | ⚠ 14 days |
| Trailer TR-06 | Fitness Certificate | 05 Nov 2025 | ⚠ Expired |
| PM-1108 | Insurance | 18 Dec 2025 | ✓ Valid |
| Truck T-0822 | Pollution Cert | 10 Nov 2025 | ⚠ 5 days |
62
Fully Valid
4
Expiring 30 days
1
Blocked
🚫 TR-06 blocked from dispatch until Fitness Certificate renewed
Automated alerts for port-specific documentsPort authority registration, gate passes, hazmat certification, insurance — all tracked with advance alerts. System blocks dispatch if any document is expired.
Custom fields per vehicle — container capacityCapture 20ft / 40ft / HC container eligibility, port authority approval status, and yard entry permit type per vehicle — filterable for each dispatch assignment.
Audit-ready document historyEvery certificate version, every renewal retained — instantly available for port authority inspections, client audits, or insurance claims.
Vehicle blocked automatically on expiryNo manual enforcement needed. A vehicle with an expired document cannot be assigned to any trip — the system catches it before the dispatcher does.
Impact at a Glance
What Freight Forwarders & Fleet Operators Gain with TransportSimple
Measurable improvements seen by container fleet operators, LCL freight forwarders, and rental fleet managers after going live.
Zerosurprise bills
Container detention prevented — free time tracked per container, alerts before expiry
Detention Control100%rental billed
Every deployment day invoiced automatically — no verbal arrangements, no missed days
Rental RevenueAlltrips billed
Loose cargo, LCL, and multi-stop runs all generate billing records — no lost revenue
Loose CargoZerogate rejections
Port compliance documents tracked — no vehicle with expired docs dispatched to port
Port ComplianceTime saved per module (hours / month)
Rental Billing
44 h
Container Invoicing
36 h
Loose Cargo Billing
28 h
Driver Settlement
22 h
Compliance Mgmt
14 h
Biggest revenue leakage sources without a system
Untracked detention & demurrage
~6.2%
Rental days not billed
~4.8%
Unrecorded loose cargo trips
~3.4%
Port gate rejection & delays
~2.2%
Vendor over-payments
~1.4%
Powerful Reports — Instantly Available
Stop building reports manually. TransportSimple delivers them automatically.
Container Movement
Every container, status, vehicle, and delivery stage in real time.
Livereal-time
Detention Tracker
Containers approaching or exceeding free time, per port, per client.
Percontainer & port
Empty Return Report
Containers awaiting empty return, days outstanding, detention risk.
Daysoutstanding
Rental Deployment
Vehicle-wise utilisation vs idle time per billing period.
Deployedvs idle days
Loose Cargo Report
LCL & part-load trips per customer, route, and day.
Perclient & trip
Fleet Utilisation
Vehicles on port runs, idle, or in maintenance across all locations.
Livereal-time
Fuel Consumption
Per vehicle, per corridor, per week — anomaly flags included.
Weeklyanomaly detection
Compliance Expiry
Port passes & docs due in next 30, 60, or 90 days.
30/60day windows
Cross-Hire Payables
Amounts owed to subcontractors per trip, auto-calculated.
Autocalculated
Maintenance Cost
Lifetime cost per prime mover, trailer, and truck.
Fullhistory
Revenue by Client
Container, rental, and loose cargo revenue per customer.
Livereal-time
Outstanding Invoices
Ageing report per client — who owes what and for how long.
Liveageing view
Why Freight Forwarders & Container Fleet Operators Choose TransportSimple
Purpose-built for the three-service reality — containerised port runs, loose cargo, and rental in one system
Works for any fleet size
10 Vehicles
10+
50 Vehicles
50+
200 Vehicles
200+
500 Vehicles
500+
Multi-Port
∞
Small container haulage fleet to large multi-port freight forwarding operation — scale without rebuilding anything.
What You Need
How TransportSimple Delivers
Container tracking port to yard
Container no. on every job, all stages tracked via driver app
Detention & empty return control
Free time tracked per container — alerts before demurrage starts
Loose cargo & LCL trip billing
Multi-stop trips, per-stop PoD, consolidated auto-invoice per client
Rental fleet billing
Deployment-based auto-invoicing, idle vehicle visibility per period
Port vehicle compliance
Expiry alerts, auto-blocking, port-specific document types
Cross-hired vehicle management
PO linking, vendor compliance, unified cost & profitability view
Driver management on port runs
Mobile app updates, port doc checks, automated allowances
Preventive maintenance
Scheduling, job cards, tyre lifecycle, twist-lock inspection
"
Built by fleet owners, for fleet owners — because we know that in container logistics, every delayed trip and every missed empty return has a direct cost.
— TransportSimple · Road to Simplicity
No Hardware. No IT Setup. No Complexity.
Operations desk, port drivers, rental coordinators, and management all on one platform within days. Scales from a small container haulage fleet to a large multi-port freight forwarding operation.
Container number tracking included
Detention & free time alerts
Rental auto-invoice by deployment
LCL & multi-stop trip billing
Multi-currency billing support
Port authority & gate pass tracking
Twist-lock & trailer PM tracking
Multi-port, multi-depot support
Live chat support included
Related Tools & Resources
Get Started Today
Ready to Take Control of Every Container, Every Trip & Every Rental?
Stop losing revenue to detention charges, rental billing gaps, and unrecorded loose cargo trips. Get complete visibility and control over every container, every vehicle, and every invoice — with TransportSimple.