One Group.
Multiple Entities.
One Login.
Run multiple legal entities from a single login — separate books, separate branding, but consolidated reporting and complete group-level visibility.
TransportSimple removes this trade-off entirely. Full company separation. Complete consolidated visibility. One login.
All entities share one fleet view, one operations dashboard — with full financial separation
Two Models. One Platform.
— Choose what fits your group structureSingle Database, Multiple Companies
All your entities live inside one TransportSimple account. Every vehicle, trip, invoice, and expense is tagged to a specific company — but you see them all in a unified view.
Best for: 2–5 entities with shared fleet or staff- 🏷️Each company gets its own legal name, TRN/GSTIN, billing address, VAT registration, and letterhead
- 🏷️Set a default company that pre-fills across jobs, invoices, salaries, and expenses automatically
- 🏷️Every transaction is tagged at point of entry and locked after saving — no retrospective errors
- 🏷️Each company maintains its own document number series
- 🏷️Bank accounts are company-specific — payments automatically filter to the right entity
- 🏷️Party-level Statement of Accounts broken down by company
- Owner-operators managing 2–5 entities
- Shared fleet, shared staff across entities
- Want consolidated dashboard + per-company P&L
- Multi-region groups with multiple tax registrations
Separate Databases
Each company gets its own completely independent TransportSimple account — its own login, data, and configuration. Zero data overlap between entities.
Best for: Independent management, strict data privacy- 🔐Operations team at Company A cannot see Company B's data
- 🔐Entities managed by different people — each has full admin control
- 🔐Supports different currencies, fiscal years, and country-specific configurations
- 🔐Meets strict compliance and audit requirements for data separation
- 🔐Ideal for groups running different business types with no shared fleet
- 🔐Complete independence — no risk of cross-entity data leakage
- Different management teams per entity
- Operating in different countries/currencies
- Audit or compliance mandates strict separation
- No shared fleet, no shared staff
How Company Tagging Works
— From setup to dispatch in 5 stepsCreate Each Company
Settings → Company. Add legal name, TRN/GSTIN, CRN, billing address, VAT status, and letterhead per entity.
Set Default Company
One entity is marked as default — it auto-fills across jobs, invoices, salaries, and expenses. Team makes fewer errors.
Tag at Point of Entry
Every Quotation, SO, Job, Invoice, Bill, Salary, and Expense is tagged to the correct company when created.
Lock After Save
Company tag is locked after first save. No retrospective changes — full audit trail integrity guaranteed.
Filter or Consolidate
View any report per-company in one click, or see the full consolidated picture across all entities at once.
What's Tagged to a Company?
— Entity-level tagging| Module | What Gets Tagged | Tagging Behaviour |
|---|---|---|
📋Quotations & Sales Orders | Company selected at creation; drives letterhead & doc series | 🔒 Locked on save |
🚛Jobs & Trips | Company tag drives billing letterhead and document series | 🔒 Locked on save |
🧾Invoices | Company-specific doc series, TRN, bank account on invoice | 📄 Own series |
💳Payments Received | Bank account filtered to the selected company automatically | ⚡ Auto-filtered |
💼Bills, Salaries & Expenses | Each entry tagged to paying entity; flows into correct P&L | 🔒 Locked on save |
👤Parties (Customers/Vendors) | Company-wise opening balance and SOA per party | 📂 Per-company SOA |
🔧Maintenance Job Cards | Tagged to entity bearing the repair cost | 🔒 Locked on save |
🚚Vehicles & Assets | Each vehicle/asset tagged to a company for billing reference | ⚡ Reference tag |
👷Employees | Each employee associated with their employing legal entity | ⚡ Reference tag |
Who Benefits & How
Group-wide visibility
All revenue, receivables, and maintenance cost across every entity — filtered by company in one click, or consolidated across all.
Zero wrong invoices
Every invoice goes out on the right letterhead with the correct TRN and sequential doc number.
Company column everywhere
Job list, calendar, and vehicle assignment screens all show a Company column.
Pre-segregated data
Each company has its own VAT registration, TRN/GSTIN, CRN, and doc series.
Built for Transport Groups Running Multiple Entities
Whether you run cargo, tanker, crane, or logistics entities under one ownership — TransportSimple adapts to your group's structure with full financial separation.
Key Benefits
One Screen, All Entities
See trips, fleet status, maintenance, and financials across every company in a single unified view — or filter down to one entity instantly.
Immutable Company Tags
Company tags lock after saving. No one can retroactively re-attribute a transaction to a different entity.
Separate Doc Number Series
Each company runs its own sequential invoice, SO, and job numbering. No clashes.
Company-Specific Bank Accounts
Payments received and vendor advances automatically route to the correct entity's bank account.
Per-Company SOA for Every Party
Know exactly what Company A owes a customer vs. Company B — without a single spreadsheet.
Default Company = Fewer Errors
One company set as default auto-fills across jobs, invoices, salaries, and expenses.
Related Tools & Resources
Ready for Multi-Entity Fleet Management?
Run every entity under one platform — with full financial separation, consolidated dashboards, and one login.